How to Write a Thank You Email After an Interview?

The post-interview is essential as it helps prove the candidate an opportunity to stand out among other applicants by showing your excitement and reason for being the best candidate for the job opportunity. Creating a thank you email is beneficial in today's business market world.  The following article will provide detailed information regarding writing a thank you email, which can create a positive image in the minds of the interviewer.

Time to send a thank you email after the interview:

When sending a thank you email to the interviewer, taking care of the email timing is essential.  The most appropriate time for sending a thank you email is when the interview process is fresh in the minds of the interviewer and the interviewee. The thank you email should be sent approximately 24 hours before the interview. Also, make a thank you template well in advance and leave blank places, which can be used to personalise the thank you email as per the requirements. 

Who to send a thank you letter after an interview?

The thank you email will be sent to everyone present during the interview.  In most cases, there is a one-to-one interview. In this situation, the thank you email must be sent to only one individual taking the interview. 

However, when there are two or more than two interviewers, a thank you email is to be sent directly to all the interviewers. However, in case the candidate has a personal connection with the interviewer, specific thank you letters can be sent to each interviewer separately. 

When the interview is taken in multiple rounds, with people in the same organisation, in this type of situation, a thank you letter can be sent to each individual meet during the interview process for an extended period. 

Format of a thank you email after the interview process:

The post-interview thank you email should have the following parts:

• Subject line
• Personalised greeting
• Letter of appreciation
• Restating the values and qualification
• Information required for the next step

Length of a thank you letter:

The post-interview thank you letter should be short and precise. If the letter is shorter, the interviewer may not go through the email. The post-interview thank you letter should be around two small paragraphs of 80-150 words.

Steps for writing a thank you letter:

1. Subject letter:

The email subject line should be clear and precise. The subject letter should be precise and accurate, such as "Thank you for the interview," In case more than one employee is being interviewed, it is advisable to include the name in the subject line, which can help the interviewer identify the sender of the thank you email quickly and promptly. 

2. Personalised greeting

Many different ways can be used to send a personalised greeting to an interview. In modern business, using HI's first name to send personalised greetings is more appropriate.  One of the most helpful ways to send a personalised greeting is to use the same word used during the interview process. 

Steps for formatting a thank you letter:

When sending a thank you letter to the employer, it becomes essential to use professional words and tone in the email. The use of over-casual words is not advisable in a thank you letter.  Some of the tips that can help in writing high-quality thank you letters to the employer.

• Do not use emojis.
• Do not use slang.
• Do not make use of foul language 

Step 1: Make use of Personal touch and appreciation 

The first line of the thank you letter should provide a thank you to the interviewer to show gratitude for taking the time to speak to you. Discussions from the interview are necessary to give a personal touch in the post-interview thank you letter.  If the interviewer uses personal information during the interview, using these references in the thank you letter helps the interviewer remember about the candidate and creates a positive image of the candidate. 

Step 2: Restating the qualifications

The next step in writing a post-interview thank you letter is to include the qualifications and values that can showcase the importance and benefits of selecting you for the vacant position in the company.  Discuss any issues discussed during the interview, and provide information such as how you can help solve the problem. This helps increase the candidate's overall impression in the interviewer's mind.  The section should provide information regarding the value the company can gain after selecting the candidate for a particular job vacancy. 

Step 3: Information regarding the next step 

The conclusion in the post-interview thank you letter should show that the candidate is waiting for the following process after the interview and is interested in continuing the process. The section can include information regarding the next steps discussed during the interview. 

Importance of writing a post-interview thank you letter.

Some of the essential benefits of sending thank you letters after the interview are 

1. Help in creating a positive connection with the interviewer

The HR managers take many interviews for various positions in the organisation. A thank you interview helps create a positive image regarding the candidate in the minds of the interviewer.

2. It helps in making the candidate stand out among others. 

The time invested in writing and sending a thank you letter after the interview process is beneficial in making the candidate stand out among others in the crowd.  As per various interviews, it was found that sending thank-you letters increases the chances of selection by 80% compared to others. 

3. Help in demonstrating professional skills.

It is essential to show the interviewer the professional skills posed by the candidate.  Sending a thank you letter after the interview helps showcase the candidate's ability to capture the essence of the interview in written format.  Moreover, it also shows that the candidate knows the importance of showing gratitude to the employer for giving them their time. It helps create a long-lasting image in the minds of the interviewer.